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Have you ever sold to Wellington before?

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If yes, Latest Year

Is this a regular product your company sells?

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Are you a subcontractor? Blow Molding Metal Fabrication Heat Sealing Printing, Fabric Printing, Catalog Fabric Weaver Other

Size of your company's sales Under 2 million 2-5 million 5-10 million 10+ million

I. Policy Statement

It is the function of the Wellington Group Purchasing Department to procure goods and services in a timely, cost-effective manner consistent with the needs, policies and procedures of the company.

II. Responsibilities

With the exception of certain specific written delegations by the President or the Vice-President of Purchasing, responsibility for the purchase of materials, supplies and services lies solely with the Purchasing Department as established by company policy. Only the Purchasing Department can obligate or commit the company for the purchase of a specific product or service, acceptance of a quoted price, or use of a particular source. Adherence to this policy insures purchasing controls which will afford maximum procurement advantages to the company.

We ask that all initial contacts with our company be directed to the purchasing department. Others may request you to provide product information and budgetary quotations. Please make the appropriate buyer aware of your activity.  

I. Purchase Procedure

A. Written specifications for goods and services must accompany all purchase requisitions. 

B. To secure technical data and other information, contacts with suppliers by various employees of the company are necessary and desirable. Purchasing representatives are to be kept informed in these instances so that decision making can be enhanced and reaction time can be planned for.

C. Purchases will be based on proposals and bids solicited from reliable suppliers. 

D. Ample time must be allowed for the purchasing department to acquire competitive quotes where dollar amounts exceed established levels.

E. All purchase requirements other than the Madison location must be electronically transmitted to the purchasing department. 

F. All Madison plant orders, and all orders generated by corporate employees based in Madison, must be on a completed purchase requisition form and signed by the proper authority before a purchase order can be issued.

G. Inventory items are the responsibility of manufacturing; therefore, requests for purchase of inventory must be approved by manufacturing personnel. 

H. Determination of prices through competitive bidding will not preclude further price negotiation with one or more bidders when conditions indicate this necessity. If bids are requested against specifications or conditions which are subject to change, bidders will be notified advance whenever we are aware of such circumstances.

I. A written specification should be sent to purchasing for single items over $10,000. A minimum of three bids will be secured except when fewer sources exist. Written confirmation of the terms and prices of all offers will be required.

II. Terms and Conditions

A. The information printed on the front and back of purchase orders states our terms and conditions for each order. If you disagree with this information, please send a letter to our Vice President of Purchasing explaining your concerns.

Wellington discourages the acceptance of any gifts, gratuities, or entertainment by all employees. Our company supports the Principals and Standards of Purchasing practice advocated by the National Association of Purchasing Management.

Loyalty to our company 

Justice to those with whom we deal 

Faith in our profession

1.Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications.

2.Demonstrate loyalty to the employer by diligently following the lawful instructions of the employer, using reasonable care and only the authority granted.

3.  Refrain from any private business or professional activity that would create a conflict between personal interests and the interests of the employer.

4.  Refrain from soliciting or accepting money, loans, credits, or prejudicial discounts, and the acceptance of gifts, entertainment, favors, or services from present or potential suppliers that might influence, or appear to influence, purchasing decisions.

5.  Handle confidential or proprietary information belonging to employers or suppliers with due care and proper consideration of ethical and legal ramifications and governmental regulations.

6.  Promote positive supplier relationships through courtesy and impartiality in all phases of the purchasing cycle.

7.  Refrain from reciprocal agreements that restrain competition.

8.  Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions.

9. Encourage all segments of society to participate by demonstrating support for small, disadvantaged, and minority-owned businesses.

10.  Discourage purchasing’s involvement in employer-sponsored programs of personal purchases that are not business related.

 11. Enhance the proficiency and stature of the purchasing profession by acquiring and maintaining current technical knowledge and the highest standards of ethical behavior.

12. Conduct international purchasing in accordance with the laws, customs, and practices of foreign countries, consistent with United States laws, your organization policies, and these Ethical Standards and Guidelines.